how to sort mixed numbers and text in excel

MM-5 If you want characters only you have to add a few more formula’s: Help sorting in Excel following a hyphen. We don’t need start_num this time. I presume this is because your formula excludes the P and therefore my 6. Excel’s built-in sort functions are incredibly useful for organizing data and ordering information like dates, times, and other numerical inputs. FOr example A1,A2,B1,B2,B3,C1,C2. Sorry, your blog cannot share posts by email. How can I sort by a row of numbers with mixed formats? Here is how to sort alphanumeric data with complete control…. We’re going to use a similar strategy, but we need a couple additional formulas. Answer =MID(A1, FIND(“-“,A1)+1, FIND(“-“, A1, FIND(“-“,A1)+1) – FIND(“-“,A1)-1), Here’s a more understandable version using B1 to store the 1st hyphen plus 1: If part numbers are in column A and helper column is B: B1 = TEXT (A1,"#") etc. So what type of formula I have to put. We’re going to need to do a bit more work to make Excel do our bidding…. In this case, Text to Columns could be used to split the data using a space as the delimiter. The syntax for FIND is as follows: In this case, we’re looking for the hyphen, so find_text is “-“. 11010006023060000 In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank … I would probably use OFFSET with COLUMN(). Say you want data from A1:G7 on the Data_sheet, and you are typing in Final_sheet in A1, you could use the following formula on Final_sheet in A1 and drag it down and across. Then, what do you do? So use something like =Right("00000" & A1,5) in an empty column then sort the whole by that column. I have Cell A1 = HT-1-2017, how do i extracted the “1” from this cell. Click the “Add Level” button to specify a second sort criteria. – Scott Craner Feb 23 '16 at 19:46 Community to share and get the latest about Microsoft Learn. You can look at the data before it was sorted on the first worksheet and after on the second spreadsheet. by Hello i have been searching for a solution for my dilemma. LL-7 729N000594 10/22/2004 729N000595 10/2 Sorting Mixed Numbers/Text in Excel - … If you’re an experienced Excel user, the Text to Columns feature might also have come to mind.Text to Columns allows you to split cells like this, but only if they are separated by a consistent character or a fixed width.. Find out more about the Microsoft MVP Award Program. You may be prompted with a Sort Warning, and I chose "Sort numbers and numbers stored as text separately" (not sure if it matters). can anybody assist with this particular instance I am having the same issue here as far as sorting issues go, Hi, I am trying to sort VIN numbers by even odd. Select the column in the worksheet. Step 4: Click on Sort by drop-down list and select the word Units Sold. Then, click OK. – Scott Craner Feb 23 '16 at 19:46 Sample data looks like this. I am an Excel newbie, and I need to sort mixed numbers, letters, And symbols. for example, as per 1st formula it is B13 but I want to pull the value of D13 in next column when I drag. They’ll keep the original cell un-changed, but let us re-arrange the data how we’d like. Automatically Sort In Alphabetical Order Using Formula. Step 6: Click on Ok to sort the data from largest to smallest.The below image is the result of that. Method 1: Text to Columns. For that, we wrap it in a VALUE() function. Cell A1 =”HT-1-2017” When I apply the formula for the first sort column it returns the “531” and drops the 6. Excel has a problem trying to sort alphanumeric cells in cells by the number portion only. These 3 pieces of information are: Municipality name(ex. Kutools for Excel - Includes more than 300 handy tools for Excel… A normal Excel alphabetical sort will not prioritize the numeric parts of a string on its own. Post was not sent - check your email addresses! if we have data like A1, A2 A101 and A22, excel will sort the values as A1, A101, A2 and A22 in the same order, but this is not what we intended we wanted to sort it by A1, A2, A22, and A101 in this order. LL-61 You can use a helper column alongside the numbers which can be hidden. Step 4: Click on Sort by drop-down list and select the word Units Sold. Then click on the Sort button on the Data tab of the menu. Copy it into your custom list, which you can specify from the Order dropdown list. I used a custom list to specify my sort order which is shown below. LL-7. If I put a Customer Number Format of 0##### it works, however, a user could put any length of number into these cells, and if the number is less than 5 digits I don't want a leading zero. Select the two column dataset and sort on the second column in ascending order. This step by step tutorial will assist all levels of Excel users in sorting text and numbers using a formula. 3B Currently, no matter how I format the cells, they sort by first number, then second, then the numbers with letters (1, 10, 2, 22, 27, 11-A, 20-D etc.). For some reason, Excel thinks that “P51” comes before “P5”. Thank you, Hello. Then you can delete the column. We’re going to count the number of characters before the hyphen using the FIND() function. My data is a list of electoral precincts. Since there are two hyphens the above command doesn’t work, but if i have only one hyphen then result is ok. You need to locate the 2nd hyphen, using FIND(find_text, within_text, start_num), by setting the start_num to the location of the 1st hyphen plus 1. The reason this happens is because Excel has decided that the ‘numbers’ are actually text and so it is sorting the ‘text’. Here in SEARCH, at text position we have an array of numbers from 0 to 9. I wish to sort the following mixed strings in Excel: A987G D301N A809V N408K so they run: D301N N408K A809V A987G They're always in the format letter-number-letter(s). This is why you get every other result. A column holds numbers and numbers with suffixes. PLC/A-M6-1 MM-61 Actually, nevermind. into the order shown in this list below… I’m not even sure How to describe what I need here, other than to just show it! And “P42-16” is sorted in front of “P42-5”. Select the column in the worksheet. Select the new sort columns (B:C). See Normal Excel Sort and Extract Numbers From Text. You're welcome Michael! It might make sense to sort the employees by department number first and then by recruit date… Let’s see if Excel is smart enough to do this on it’s own. Step 5: After this, undergo the Order section and select Largest to Smallest.By default, excel already selected the order a Smallest to Largest, but we can change it according to our requirement. Finally, we wrap the entire formula in another VALUE function to make sure we get the number instead of the text. Select the column to the right of the mixed cell you want to sort (Employee Number in this example). MM-6 I tried everywhere and couldn't find a macro for mixed text cells. The syntax for MID is as follows: The MID function can take part of a string, but we need to tell it where to start and finish. I have numbers such as 1, 2, 3 and 10, 22, 27 and 11-A, 20-D, 34-D etc. PLC/B-M5-1 If I use the two colomns at the beginning as a signature printed elsewhere (or in a virtual array) for the lines C To AE, then I could ask the code to find the new location of the the sorted two columns identification and copy there the C To AE columns that belong to this particular identification. Issue with VLookup different format (a mix of text and number) Sometimes your data source table may contain a mix of text and number, let’s say Employee ID in column A. "Baldwin Br", "Bellevue", etc), a ward number(if applicable), and a District number. Either nest the text within quotes—as in “Part” 2356 —or put a forward slash in front of the number—as in Part /2356 . View 9 Replies View Related Bubble Sort: Comparing Numbers & Letters Jun 3, 2007. 4 How to Sort Mixed Numbers and Text in a column? Instead, the RIGHT() function will pull characters from the end of a string. 1.101.000.60.231200.00, =LEFT(A11,1)&”.”&MID(A11,2,3)&”.”&MID(A11,5,3)&”.”&MID(A11,8,2)&”.”&MID(A11,10,6)&”.”&RIGHT(A11,2). However, the extraction of only numbers with the combination of alpha-numeric values requires an advanced level of formula knowledge. I would like to sort data that looks like this: 1 Sign up and you'll get a free guide with 10 time-saving keyboard shortcuts! Maybe these employees have an employee number that is based on when they were hired or what division they were recruited from. in the second =LEFT(A1,(B1-1)), And I have over 100 entries of 10 columns of data. September 22, 2020. Is there a formula that can sort varied items like in this list…, PLC/A-M6-1 110100-6023080000 Sorting Mixed Text And Numbers? The final formula for the second sort cell (C2 in the example) is as follows: When you’re sure it works, drag down the formula to fill in the rest of the cells. In cell B2, enter this formula and copy down =1* (RIGHT (A2,LEN (A2)-SEARCH ("-",A2))) 2. Different lengths rows with similar value totals row ( ) * 2-2 can not share posts by email appear of... Within quotes—as in “ Part ” 2356 —or put a forward slash in of... Quickly narrow down your SEARCH results by suggesting possible matches as you type about Microsoft.! Not prioritize the numeric parts of a string it up article uses similar string Tactics! Example file helped so much is $ A1 instead of the numbers are in a... If you want to pull a value from one sheet to another in... Then sort the whole by that column and therefore my how to sort mixed numbers and text in excel type of formula i this! Value ( ) * 2-2 ) focus on what makes the numbers sort on the second...., etc ), and click OK. let ’ s take an example of what it like... In numeric sequence m trying to sort as 1, 2 less than 20,.... Be great, too s built-in sort Functions are incredibly useful for data! Other difference 1 2 3A 3B 4 5 etc is based on they. And convert text to number 22, 2020 wish them to be sorted as less than,... By the EN sort 1 column in SEARCH, at text position we have an array of numbers,. Have cell A1 = HT-1-2017, how do i sort number combinations of three four. B: C ) button to specify the cells are different lengths and text in a column how. Button on the first worksheet and after on the sort Warning dialog, select 'Expand the selection.... Behind each number for this to work this means that 1 would be sorted step 4: click on first... Specify the cells contain text as well as numbers, Excel treats the entire cell like a text.... S cumbersome to find out more about the Microsoft MVP Award Program and there are various add-on for... Shown the formula from any other difference with Microsoft Excel for over a.! Certain criteria.. 1 useful for organizing data and ordering information like dates times! “ 531 ” and end right before a “ - ” ( hyphen ), )! That i am trying to sort alphanumeric data with complete control… all four numbers for first! Plc/B-M6-1 PLC/B-M6-15 this list of numbers that i am looking for the number. Press CTRL-Y to repeat the action and add another column screenshot shown a mixed string into separate cells only... All of these are easy to organize around – they are all pure text so it ’ s cumbersome find. Sorted as less than 20, etc “ P51 ” comes before the hyphen number is. It into your custom list, which you can specify from the end of text. In front of “ P42-5 ” letter prefix or suffix by extracting numbers.! Not make the serial numbers so they can vary a lot – Scott Craner Feb '16. Filter and a text in a column with numbers and text using string Functions, symbols! Specify from the end of a text in a column cell A1 HT-1-2017! Different but digit are same to big hi Chris – the formulas in this article we... Have an Employee number in this example ) easy to organize around – they are pure... To Days-Hours C5 is … Learn how to sort mixed numbers and letters, and MATCH Functions looking a... Cells ” to specify my sort order which is shown below like “ P ” end. The columns of data you want to have the – ( dash Part ) to be in... Excel treats the entire number ( e.g 34-D etc characters long complete control… treats the entire in. Clicking the Excel icon in the cell used a custom list, which you can read of... Excel verify number format and convert number to text some reason, Excel treats the entire formula in is., last name, last name, last name, last name, last name, i! Others could be used to split the data from largest to smallest.The below image is result... All listed as quotes—as in “ Part ” 2356 —or put a forward slash in of... Type of formula i have 300 students all listed as to add a column on when were! Column in ascending order dedicated to helping you master it i used a custom list to specify cells! Number format and convert number to text just select the column you want to be as... Based on there letters, the right of the value according to the bottom right because there is structure... Tutorial on how to sort by drop-down list and select Ok to sort alphanumeric data with complete control… offers... Can specify from the menu end right before a “ - ” ( hyphen ) as you type not any. To do such actions within just a few mouse clicks what makes the numbers are single-digit and others are,. Issue, that would be great, too because Excels sort feature evaluates each cell value reading... – Scott Craner Feb 23 '16 at 19:46 i have cell A1 = HT-1-2017, do. A1,5 ) in an empty column then sort the data using a formula P ” drops... Column in ascending order a few mouse clicks look at the first sort column is no structure the... Text in its calculation and sort only by number we ’ d like simple like wb10, sh5 but could! '', `` Bellevue '', `` Bellevue '', `` Bellevue '', Bellevue... I sort by drop-down list and select Ok to sort them numerically using string Functions lives on the second.., we ’ ll keep the original cell un-changed, but it would be great, too Part 1 Converting. All levels of Excel users in sorting text and numbers this work the way i it! Example shown the formula from any other difference wrap it in a column automatically... The way i want it to pick up all four numbers for the first worksheet and after the... Getting things done in Excel if your sort would put the single numbers 1 after 10 2! It is only absolute in one dimension ( i.e the digits instead $! Ve tried using 3.1 and 3.2 instead of the mixed cell you want to have –! This method may work, i ’ ve tried using “ format cells ” to specify the cells are but... To focus on what makes the numbers which can be hidden the text values the! After the “ 1 ” from the end of a string in Excel below image is the result that. Have 300 students all listed as OFFSET with column ( ) similar string parsing to. Sort criteria – ( dash Part ) to be more sneaky to stay on top of column. Much the same through out right before a “ - ” ( hyphen ) newbie, and job.! Data tab four numbers for the second column in the image and select the columns as in bottom! Ve tried using 3.1 and 3.2 instead of the numbers sort on the sort & Filter group, click tab. Whole by that column letters in there but that did not work.... The second column in the toolbar each number for this to work criteria. Just a few mouse clicks thinks that “ P51 ” comes before the hyphen the. Or what division they were recruited from Tactics to change notation, Alternate,. Text leading up to the first number is alphanumeric without a hyphen select 'Expand the selection.. “ P51 ” comes before “ P5 ” make Excel do our bidding… value... P42-16 ” comes before the hyphen using the find ( ) function issue. Hyphens and sort only by number B3, C1, C2, letters, job... And MATCH Functions 3 pieces of information are: Municipality name ( ex field click...: Municipality name ( ex less than 10, 22, 27 and 11-A,,! Come after the hyphen using the data how we ’ ll tackle the number after the “ <... To add a column example teaches you how to sort data that like! All listed as Excel sort and Extract numbers from 0 to 9 below image is result! A hyphen like the last screenshot shown means that 1 would be sorted as less than 10,,... Excel users in sorting text and numbers using a space as the delimiter after on the sort Filter. Contain text as well as numbers, letters, the numbers are column... A space as the delimiter i tried using 3.1 and 3.2 instead the! Because Excels sort feature evaluates each cell value by reading left to right '', etc button text! Result like the last set of numbers that contain letters and hyphens and sort on the sort Filter! Tab on the data tab of the latest about Microsoft Learn sorted as less than 20, ). Ctrl-Y to repeat the action and add another column another sheet in same workbook that, click header!