importance of written human resource policies

Human resources are responsible for all the functions of advertisement, recruitment, selection, training and development of an organization. They also provide consistency and transparency for employees and managers, helping to enhance the psychological contract and create a positive organisational culture. They also … If we took the case of the latter, this would mean having no discipline and no punishments for wrong behavior or action. Importance of Human Resource Policies The listed or general implemented policies typically include how and when workers and staff are paid, benefit eligibility and system, company dress code or set by rule, disciplinary policies and attendance expectations. Choosing a relevant title is very important to create the policy and procedure of the company as it is the first step to developing a suitable HR policies. 1. Policies provide businesses with important protection against legal action. For example, a written health and safety policy is required for any organisation with five or more employees or workers, while there are also important legislative provisions surrounding the setting out of formal disciplinary and grievance procedures. Many organisations do not have their own HR Department or the one they have is not in a position to develop the people strategy and policies. A policy is a formal statement of a principle or rule that members of an organisation must follow. Below is a list of the 5 most import human resource policies an organization should have in place. While HR policies and procedures may be developed in every organization, it is eventually up to the staff members and employees to put them into action, and provide a safe working environment for all. According to a definition “HR Policies are formal rules and procedures that dictate how certain matters should be addressed in the workplace including employee rights and duties. In fact, the human resource department has the potential to manage the most important and valuable resources of an organization. Not all need to accept others view. To avoid non compliance and penalties from the government, employer must adhere to HR policies. You also need to ensure managers have the skills and resources to be able to implement and monitor the policy. Having a comprehensive employee handbook is a must for any company. The human resource policies and procedures of the company are made for the advantage and benefit of the company employees and their employment. Hence, HR policies will make everyone respect and follow same rules. Help employees and employers run the organization in a smooth and efficient manner. Helps maintain discipline in the workplace. document.getElementById("eeb-993023-682439").innerHTML = eval(decodeURIComponent("%27%70%6d%69%64%64%6c%65%6d%61%73%74%40%6f%73%70%72%65%79%68%72%63%2e%63%6f%6d%27"))*protected email*. 3 Best Human Resource Policies. They also help new employees as well as old employees get enough assistance in case of added responsibilities. It can be said that the HR department and its policies and procedures are the real backbone and foundation of a company. The title should help the employee in identifying, locating and referring to particular process. Consequences of Poor Human Resource Policies: The Purpose of HR Policies and Procedures: The Importance of HR Policies and Procedures: How Do You Effectively Communicate HR Policies and Procedures to Employees? But when this set of people join together to work in a professional environment, and if they are each allowed to exercise their perceptions of right and wrong behaviour, chaos would surely ensue. Help take human resource decisions, make and manage policies and hr guidelines for the employees of the organization to follow. You want to be sure that any policies you bring into the organisation address a real need and are in line with what your company values and how work should be accomplished. This would have a derogatory effect not only on the people working in the organization but also on the organization as a whole. Defining appropriate workplace behaviors and norms, conduct of employees, preventive measures to check substance abuse, harassment and workplace violence. Role definition is a crucial part of establishing clear performance expectations from employees. Human resource policies and procedures can differ from organization to organization. Ensure all employees and employers are properly trained in appropriate and inappropriate workplace behavior and work culture norms. Not only that, they must also decide what the appropriate consequences of these behaviors should be. Features of HR Policies. This is attainable by having a proper set of policies and procedures in a company. Procedures are written as instructions, in logical steps. If an employee’s role is not made clear to him, he may exercise rights which are beyond his powers and jurisdiction. 3. HR policies include the tools and resources available to the employers to provide proper training to employees. If the intent and meaning of these documents are not or cannot be clearly communicated across the wider population of the organisation, then they are likely to lose their legal and 'culture building' effectiveness. An entire load of all this falls upon the HR department of an organization. However, there comes a point when an organisation needs to coordinate among its members and provide itself with legal protection. Human resource policies are continuing guidelines on the approach of which an organization intends to adopt in managing its people. A procedure tells members of the organization how to carry out or implement a policy. How to Keep Candidates Engaged through the Hiring Process, Innovative Recruitment Techniques Every Recruiters Follows, What Can You Bring to The Company? Provides access to individual employee accounts, personal files, background checks and performance reviews. Performance review and job evaluation are also conducted by the human resources team in lines of the HR policies so as to provide standardization and unbiased reviews. So while policies are WHAT are to be done by the members of the organization, written in the form of statements or rules, procedures tell the members HOW TO carry out these policies, written in the form of instructions. This ensures that their best employees are retained, and their new employees are well trained to be an asset for the company. This greatly helps organizations streamline their workflow and run like a well-oiled engine. Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. Certain people feel it is essential to have clear, written rules in every organization, while others are more comfortable with having no set of rules. Each policy addresses an issue important to the organisation’s mission or operations. For further information please contact Paul Middlemast on 07831 427234 or email document.getElementById("eeb-737660-870199").innerHTML = eval(decodeURIComponent("%27%70%6d%69%64%64%6c%65%6d%61%73%74%40%6f%70%72%65%79%68%72%63%2e%63%6f%6d%27"))*protected email*. The quality of its human resource affects an organization' s ability to adapt to changes, and one which determines its competitiveness. Each policy addresses an issue important to the organization's mission or operations. After these are decided, it must be explained to all employees, so that each employee is aware of their roles, the rules and regulations of working in the company, what appropriate and inappropriate behavior is, and how the company will deal with inappropriate behavior. A manual of policies and procedures (MaPP) provides managers and supervisors with Whether you are a small business employing only a handful of staff, or a larger company, HR issues will inevitable arise, and require your time and energy away from other business activities to address. It should be able to answer a … They protect employees from wrong behavior from other employees or even from the organization itself. Rather than following a ‘best practice’ approach which may be unsuitable for the diverse range of organisational contexts, a focus on why there’s a need for a particular policy, and how it’s aligned with the business strategy and business plans, allows an appropriate policy to be implemented for the particular context. When you get to the heart of the matter, performance improvement and growth of the business is really about the process of setting expectations and meeting them. Provide paid vacations and holidays to eligible employees. Having human resource policies and procedures alone is not enough. 6 Whitecross Drive With human nature being what it is, employees will test limits and act “creatively” in workplace situations, so you need a strategy for developing, communicating and enforcing a set of policies and practices that comply with legislation and reflect your standards of acceptable behavior. How to Answer, Why Education is Important? be effective, companies need to have both (1) written policies and (2) procedures for implementing those policies to reach their desired outcomes. Make sure the written documentation or guidelines made by the organization are easily understood by all employees to avoid inconsistency and confusion. They also provide consistency and transparency for employees and managers, helping to enhance the psychological contract and create a positive organisational culture. However, certain HR policies and procedures are specifically needed to comply with legal requirements. Few people might have a habit of accepting what is the norms, few might want to relax the rules but still written policies have the power to make people stick to the regulations of the organization. Even where a policy or procedure isn’t specifically required by law, employers often find it helpful to have a policy in place to provide clear guidance that reflects the legal framework for handling the issue in question and it also helps employees to be clear about the organisation’s stance on a particular subject. These HR policies and procedures are made to prevent lawsuits as far as possible, in case of problems faced as the workplace. Human resources team members are responsible for conducting proper market survey and job analysis to determine adequate compensation of employees. Even before employees are hired into a company, the HR team must sit and draft out its set of policies and procedures. Policies are written as statements or rules. 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